AI RFP response software for small proposal teams.
Upload an RFP, extract the compliance matrix automatically, and generate draft responses using your past proposals and company documents.
Proposal Workflow
Everything you need to respond faster to narrative RFPs
Winify AI helps service businesses stop rewriting answers and run a repeatable proposal response workflow from one place.
Upload RFPs and auto-extract requirements
Upload Word, PDF, or Excel RFP documents and instantly convert long narrative requests into a structured compliance matrix.
Turn past proposals into a reusable knowledge hub
Centralize old proposals, case studies, service descriptions, and company docs so your team can stop digging through folders.
Generate first-draft narrative responses with AI
Create high-quality draft answers grounded in your own documents, then refine tone and detail before submission.
Never miss buried requirements
Track every requirement in the compliance matrix so nothing gets skipped when deadlines are tight.
Keep answers consistent across every bid
Reuse approved messaging, proof points, and delivery language so each proposal sounds like your best one.
Review, refine, and export with confidence
Collaborate on final edits and export polished responses in the format your client or procurement portal expects.
See Winify AI in Action
See the full product workflow: upload an RFP, extract a compliance matrix, generate draft responses, and export a polished submission.
From messy RFP to polished response in five steps
Step 1: Upload your RFP document
Start with the RFP or RFI you need to answer. Winify AI supports narrative documents in common formats including PDF, DOCX, and spreadsheets.
Step 2: Extract the compliance matrix
Automatically map requirements, questions, due dates, and sections into a clean checklist your team can actually work from.
Step 3: Connect your proposal knowledge hub
Add past proposals, service one-pagers, and company documents so Winify AI can ground responses in real, approved content.
Step 4: Generate and refine AI drafts
Create first drafts for narrative answers, edit for voice and specifics, and keep each response aligned with your team’s standards.
Step 5: Review, finalize, and export
Finalize your proposal with clear ownership and handoff. Export completed responses in submission-ready formats without last-minute scramble.
Built for small teams that respond to RFPs often
" We used to start every proposal from scratch. Winify AI gives us a strong first draft from our past proposals, so we can focus on tailoring instead of rewriting. "
Founder, IT Consulting Firm
" The compliance matrix extraction alone saves us hours. Requirements that used to get buried in long documents are now tracked clearly from day one. "
Proposal Manager, Digital Agency
" As a small team, we needed proposal software we could use immediately. We uploaded one RFP and saw value in the first session—no long rollout required. "
Operations Lead, Software Development Agency
Simple pricing for teams that respond to RFPs regularly
Start free, upload your first RFP, and see value in one workflow
Free Trial
Best for testing your first proposal workflow
- 1 RFP included
- Up to 50 pages per RFP
- Upload up to 5 knowledge hub documents
- AI draft generation + export
- 1 team member seat
Standard
For small proposal teams handling multiple bids monthly
- Up to 10 RFPs per month
- Up to 100 pages per RFP
- Upload up to 100 knowledge hub documents
- Up to 5 team members
- Priority email support
Growth
For growing service firms with higher proposal volume
- Higher monthly RFP volume
- Larger knowledge hub limits
- More team seats and shared workflows
- Priority onboarding support
- Advanced workflow options
FAQs
Frequently Asked Questions
Everything you need to know about using Winify AI for narrative RFP and proposal responses.
What types of RFPs does Winify AI support?
Winify AI is built for narrative-style RFPs and RFIs commonly used by service businesses such as IT consulting firms, software agencies, engineering consultancies, and other professional services teams.
How does the compliance matrix extraction work?
After you upload an RFP, Winify AI automatically identifies requirements, questions, and key sections, then organizes them into a structured compliance matrix so your team can track what must be answered.
Can I upload past proposals and company documents?
Yes. You can upload past proposals, service descriptions, case studies, and internal documentation into your knowledge hub so draft responses are grounded in your approved content.
Can my team review and edit generated responses?
Absolutely. Winify AI generates draft responses, and your team can review, refine, and tailor each answer before exporting the final proposal.
Is Winify AI built for small proposal teams?
Yes. Winify AI is designed for fast-moving teams of roughly 5 to 100 people that need to respond to RFPs consistently without heavy enterprise tooling.
Can I try Winify AI without talking to sales?
Yes. You can start with a free trial, upload your first RFP, and run through the workflow without booking a sales call.
What file formats can I upload?
Winify AI supports common proposal and RFP formats including PDF, DOCX, and spreadsheets so you can work with the files you already receive from buyers.
Stop rewriting proposals and
respond faster with Winify AI.
Try Winify AI free with one RFP included, and see how quickly your team can move from document upload to draft response.No sales call required.